Online Form - Welcome to Newman 2023

18TH February 2023 | Emu Oval | 4PM – 8.30PM

We are reaching out to all organisations, stallholders and clubs to come along and introduce your club to the community! Welcome to Newman is an opportunity for residents and visitors to come together to celebrate Newman, with newcomers to town learning about the myriad of groups, activities, community services and local businesses they have access to.

The Shire of East Pilbara would like to invite all local businesses, not-for-profit organisations, community groups and stall holders to attend the event. It’s time to showcase your club and recruit new members for the upcoming season. 

If you are interested, please continue reading the registration form for details on the event and terms and conditions of hosting a stall.

For more information: Events Team | [email protected] | 08 9175 8000


General stallholders and entertainment:

  • Some powered sites may be available for entertainment and general stallholders, dependent on availability (please send through details of your stall when submitting your application).
  • Please attach a copy of your Public Liability Insurance/Certificate of Currency

      Come-and-Try Station

      • We will need from you, a stall set up with information about your club and signing up form
      • A few dedicated members to run an activity for event attendees to take part in to try your sport.
      • Stuck for ideas? How about a netball drill, goal kicking, mini games, the opportunities are endless!

      Food Vendors:

      • Some powered sites will be available.
      • Please attach a copy of your Public Liability Insurance/Certificate of Currency and completed Temporary Food Stall Application forms if applying for a food stall.
      • Download the Temporary Food Stall Application

      Applications close Wednesday, 18th January at 5pm

      Terms and Conditions

      Stall Holder General Terms and Conditions

      Before the event

      • Notification of non-attendance is required at least 48 hours in advance.
      • All electrical leads, appliances and equipment must be certified and tagged by a qualified electrician (in compliance with WHS standards).
      • Any promotional materials or advertising that pertain information about this event MUST be prior approved by the Events Team.
      • A temporary food stall permit must be acquired through Environmental Health Department.  All stalls must comply with the Health and safety requirements in place. 

      Set up

      • Welcome to Newman event hours are from 4 pm until 8:30pm on Saturday, 18th February 2023 on Emu Oval.
      • Stall holders are responsible for suppling, erecting and dismantling their own shades and stalls.
      • Vehicles are NOT permitted on the venue except with the prior approval from the Events Team. We will not admit to the venue any vehicle which may through its nature, or weight, cause damage to the roads, carpark or any other part of the venue.
      • Stalls must be erected in allocated positions with displays kept within the allocated space.
      • Stall holders are to provide their own tables, chairs and weather protection and equipment for sufficient operation of your stall. Staff will not be responsible for sourcing materials or equipment that you have not supplied. i.e.: shades, tents, hammers, tape etc.
      • Spikes, tent pegs etc. may NOT be driven into the ground in some venue locations due to reticulation, please check with staff before using spikes and tent pegs. Stall holders must provide their own weights or methods for securing shelters in their allocated area i.e. Sandbags, weights, etc.

      During Event

      • Stall holders must remain onsite for the duration of the event with one person allocated with overall responsibility.
      • Group or Company trading name must be clearly marked on the stall.
      • Stall holder may not conclude trading until 8.30pm unless agreed upon by the Events Team.
      • Stall holders have the responsibility under the Workplace Health and Safety Act to ensure the health, safety and well-being of all whom come in contact with their site.
      • The stallholders and his or her employees/volunteers will at all times comply with the rules and regulations of the event including those contained in the stall holders event kit and will abide by all instructions issued by staff- relative to the use of the site occupied.
      • For safety reasons, no stalls will be permitted to sell cap guns, fireworks or toys with firing ability. Nor is chewing gum, offensive material, water pistols or any other article that would cause annoyance or offence to the public.


      • The Shire of East Pilbara will not be responsible for any accident which may be caused through or by the store holder or which may happen in connection with his or her business; the stallholder shall deem the Shire of East Pilbara harmless and indemnify it against any legal proceedings arising from any such accident.
      • Any damage done to the roads, ground or buildings by the stall holder must be made good by the stall holder to the satisfaction of the Shire of East Pilbara.
      • The Shire of East Pilbara will not be responsible for any loss or mis-delivery of exhibits/items at the event or for any damage done there to. Stallholders are responsible for insuring their own property and stock.
      • Stallholders must comply with statutory insurance requirements (public liability).
      • The Shire of East Pilbara cannot be held responsible for cancellation of the event due to adverse weather conditions or natural phenomenon.

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      Max File Size: 10.00 MB
      Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
      I will be providing my own equipment
      Terms and Conditions*

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