The Shire of East Pilbara has a dedicated Club Development Officer to support all local Sport & Recreation clubs with the support and development they need to become sustainable and work with the issues they face in a regional and transient town.
Club Development Newsletter
Club Development Newsletter April 2025
Club Development Newsletter February 2025
Club Development Newsletter December 2024
The Toolbox – Shire of East Pilbara Resource Booklet
The Tool Box has launched and now available to those clubs who have not received a copy!
The Shire of East Pilbara’s Sport Club Tool Box is the essential toolkit for your Club Committee. It provides a useful central portal of documents and information for your Club Committee to help run the Club effectively and efficiently.
The Tool Box remains within the Club and covers governance and club operations. It provides an induction point for new committee members and a hand-over resource from the previous Club Committee. It is also a practical connecting point for the Shire of East Pilbara’s Club Development Officer to provide ongoing club support.
Each chapter is set up as a ‘folder’ = including an Introduction, Club-specific content, tips, links and useful templates.
Sport Club volunteers play an integral role in delivering community sport and recreation within the community. However, our communities' transient nature means a significant turnover of valuable volunteers on an annual basis. Volunteers are busy people, and many seek ways to 'work smarter, not harder’. The Sport Club Tool Box provides a central portal of documents and valuable information which the Committee can pass on from one volunteer to the next volunteer, ensuring consistent Club activities and operations. The Sport Club Tool Box is about making everyone’s life easier.
All clubs will receive:
- Introduction and training on how to best make use of the content inside
- Portfolio, hard copy of The Tool Box & copy on USB
Sneek Peek:
Please secure a time to arrange collection with Club Development Officer, to ensure you get a small induction on how the document works.
Shire of East Pilbara Facility Bookings Process.
- Contact the Facility Bookings Officer
The first step to making a successful booking is reaching out to the Facility Bookings Officer. The Facility Bookings Officer will be able to work with you to understand which facility is the best fit for your hiring purposes. You can contact the Facilities Booking Officer by calling 08 9175 8000
- Complete Facility Booking Application
Once you've discussed your hiring needs with the Facility Bookings Officer, you will need to complete a Facility Booking Application. Please ensure that all details are included on the form, as well as including a certificate of public liability insurance, incomplete applications cannot be processed. Once completed send the form to [email protected]. All bookings require 72 hours to process.
- Bond Payment and Booking Confirmation
Once the application has been processed the Facility Bookings Team will email through a booking confirmation with request for a payment of bond. Keys will not be released without a successful bond payment. You will also be sent the full invoice for the booking at this step in the process.
- Key Collection and Drop Off
With the booking confirmation and bond payment now complete, you will then
be able to pick up the keys to access the hired facility. You will receive a refund of the bond payment once keys have been dropped off to the Facility Bookings Team after the hire period is over. See invoice for payment terms.
If at any point you need assistance with your booking don't hesitate to contact the Facility Bookings Team on 08 9175 8000 or via email at [email protected].
Communication is important for ensuring you have a successful booking, make your needs and expectations clear to get the best possible experience out of hiring a Shire of East Pilbara facility.
Reminder: Reminder for clubs to contact the afterhours, for any issues with facilities or lighting.
Please phone 0477 992 757 | Afterhours – 16:30 – 20:30
Upcoming Training & Workshops
Not everyone can make the scheduled workshops. Our most popular topics are available online so you can watch it in your own time.
- Governance
- The committee of management
- How to be an effective president
- Club rules
- Incorporation
- Developing policies and procedures
- Recruitment and retention of your committee
- Effective and efficient meetings
- The importance of an agenda
- Governance checklist
June Training and Workshops 2025
Grants and Funding Opportunities
The Shire of East Pilbara’s Grant and Sponsorship programs are available for individuals and organisations to support initiatives which celebrate diversity and inclusion within our community.
BHP - WA Iron Ore Community Grant
WA Iron Ore Community Grant
Supporting eligible local community organizations to deliver positive community, environmental and economic development initiatives in BHP’s host communities of Port Headland and Newman.
Open all year. Apply here
Healthway - Healthy Sports Program
The Healthy Sports program is open year-round, and covers a period of two years, providing adequate time for planning, development and execution of healthy eating actions.
Funding of up to $2,000 is available to sporting clubs to undertake simple healthy eating actions. Additionally, clubs with a canteen/ kiosk can apply for extra funding of up to $2,000 ($4,000 in total) to improve its facilities to support the sale of healthy items. Registered District Sporting Associations with a canteen/kiosk can also apply for option 2.
Visit here for more information > https://www.fueltogo.com.au/healthy-sports-program/
Volunteer WA's Corporate Volunteering Program
Volunteering WA’s Corporate Volunteering program provides the opportunity for community organisations to benefit from corporate volunteer support. The rewarding and positive volunteering experience gained from being involved fosters greater awareness and understanding of community issues among corporate volunteers.
If you are already a Volunteering WA member and want to learn more, please contact the corporate team on [email protected] or attend one of our Step into Corporate Volunteering info sessions
Membership
To access our corporate volunteers, you must first be a member of Volunteering WA. Check out our Become a Member page to learn more and apply.
Game Plan
Game Plan is a free online platform designed to equip sporting clubs of all sizes with the tools they need to thrive. It provides valuable insights into key areas of club management, helping them identify current strengths and areas for improvement.
Clubs can leverage Game Plan's assessment tools to gain a clear picture of their operational health. This allows club leaders to make informed decisions in the present while building a roadmap for future success.
More information on game plan can be found at:
https://www.sportaus.gov.au/club-development
The Australian Sports Commission (ASC) is focused on improving the capability of sporting organisations to create an effective and sustainable national sport sector. The ASC supports club development through its free online platform, Game Plan.
Game Plan is a free online platform that allows sporting clubs of all sizes to get insights into their current capability in key areas of club administration, then supports ongoing club development with a suite of tools.
Clubs assess and evaluate their own environment, identifying their unique strengths and potential areas for improvement.
Volunteers are the heart of every club. Game Plan makes it easy for club leaders to assess and analyse information about holistic club operations, to make good immediate decisions whilst developing clear plans for the club’s future.
Over 3,000 Australian sporting clubs across 78 different sports are gaining key development and capability growth through their use of Game Plan.
Please visit - https://gameplan.ausport.gov.au/ to apply
For further information contact the Game Plan team at [email protected]
Every Club Hub
Every Club Hub are committed to giving every club in Western Australia access to resources, guides, training opportunities and information on how they can improve their club and support their volunteers and members.
In many ways, clubs are a focal point for communities, whether they are in the city or country. Research shows sport and recreation clubs and community organisations help to develop social capital and are good barometers of community strength and health.
Every Club Hub resources:
- Starting a New Club
- Game Plan
- Training and Workshops
- Junior Sport
- Safety and Integrity
- Managing Complaints or Conflict
- Gender Diversity
- Healthy Clubs
- True Sports
- How-to Guides
- Sports Australia Development Resources
To find out more please visit the Every Club Hub website.
True Sport
True Sport provides a cohesive, all-sport approach to align values, culture and practices of sport delivery across WA and enrich the sport experience for all participants.
True Sport aims to provide specialised support for sports to tackle industry challenges. As the overarching umbrella brand, there’s currently three initiatives;
- Child Safeguarding: Ensuring the safety of young participants is paramount. This initiative provides resources and guidance to create a secure environment for children in sports.
- Sideline Behaviour: True Sport tackles negative behaviour on the sidelines, fostering a respectful and enjoyable atmosphere for athletes, coaches, and spectators.
- Mental Health & Wellbeing: This initiative promotes mental wellness and equips sporting organisations to respond to mental health concerns.
Each initiative has a respective set of resources tailored to the WA Sporting landscape, designed to support both industry professionals and club and community volunteers on their journey to creating safe, fun and welcoming sporting experiences for all.
More information can be found at:
https://www.sportwest.com.au/how-we-help/true-sport
KidSport
The aim of KidSport vouchers is to support children from low-income families to participate in community sport.
KidSport vouchers can be used at more than 2000 clubs State-wide to cover registration fees, and essential uniforms and playing equipment. The KidSport voucher amount was increased to up to $500 per eligible child for the 2024-25 financial year to help ease cost of living pressures on Western Australian families.
KidSport is generally open to families who hold a health care or pensioner concession card, however, eligibility has been extended to include a Special Consideration category.
Apply today, click the link below.
Apply today
KidSport is delivered by the Department of Local Government Sport and Cultural Industries in partnership with Local Governments throughout Western Australia.
