Tenders, Quotes and EOIs Print

Requests for Tender
 
Submissions for the tenders advertised below must be made through https://portal.tenderlink.com/eastpilbara
Click to view the Tenderlink Portal
Frequently asked questions regarding Procurement are located at the bottom of this page.
For any further questions or enquiries on: How to lodge a Tender email:  cfs@eastpilbara.wa.gov.au  
or contact the Shire of East Pilbara on (08) 9175 8000.   
 


CURRENT REQUESTS FOR TENDER
 

Request for Tender – RFT 10-2020/21 – Supply of High Quality Art Materials – Martumili Artists (Separable Portions)
 
The Shire of East Pilbara is seeking Tenders from suppliers to supply high quality art materials.
 
Documentation will be available from Wednesday, 7th April, 2021 from https://portal.tenderlink.com/eastpilbara 
 The submission must be lodged in full by the Deadline being 10.00 am (WST) Tuesday, 4th May, 2021. 
 
Submissions must be made via the Shire’s Tenderlink portal, submissions made by another method or after the deadline will not be accepted.
 
Should you have any questions on how to download the documentation or how to submit a response please contact Dawn Ronchi, Coordinator Procurement on Ph (08) 9175 8012 or email sfo@eastpilbara.wa.gov.au 
 
All questions with respect to the Specification must be asked via the public forum on the Tenderlink Portal. 
 
Canvassing of Councillors and Staff will disqualify the Tender submission.  The lowest or any Tender not necessarily accepted.

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Request for Tender – RFT 11-2020/21 – Provision of Liquid Waste Collection & Disposal Services

The Shire of East Pilbara is seeking submissions from suitability qualified, experienced and licenced Contractors to provide fixed scheduled and adhoc services for the collection and disposal of liquid waste in Newman, Marble Bar, Nullagine and Cape Keraudren. 

Documentation will be available from Wednesday, 31st March, 2021 from https://portal.tenderlink.com/eastpilbara 
 
The submission must be lodged in full by the Deadline being 10.00 am (WST) Monday, 3rd May, 2021.  
 
Submissions must be made via the Shire’s Tenderlink portal, submissions made by another method or after the deadline will not be accepted.
 
Should you have any questions on how to download the documentation or how to submit a response please contact Dawn Ronchi, Coordinator Procurement on Ph (08) 9175 8012 or email sfo@eastpilbara.wa.gov.au 
 
All questions with respect to the Specification must be asked via the public forum on the Tenderlink Portal. 
 
Canvassing of Councillors and Staff will disqualify the Tender submission.  The lowest or any Tender not necessarily accepted.
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Request for Tender – RFT 12-2020/21 – Provision of Cleaning Services for Shire Facilities – Initial Three Year Contract
  
The Shire of East Pilbara is seeking submissions from suitability experienced commercial cleaning Contractors to undertake cleaning services of Shire facilities throughout Newman. 
The Contract will be for an initial three (3) year period with an option of a further two (2) years.
 
Tender documentation will be available from Saturday, 10th April, 2021 from https://portal.tenderlink.com/eastpilbara 
 
Tenderers must attend one mandatory briefing/site inspection. 
These are being held at 9am Wed, 21st April & 9am Fri, 23rd April, 2021. 
The location of the meeting is Shire Administration Office, cnr Kalgan & Newman Drives, Newman, 6753.  Refer to tender documentation for further details.
 
The submission must be lodged in full by the Deadline being 11.00 am (WST) Tuesday, 4th May, 2021. 
 
Submissions must be made via the Shire’s Tenderlink portal, submissions made by another method or after the deadline will not be accepted.
 
Should you have any questions on how to download the documentation or how to submit a response please contact Dawn Ronchi, Coordinator Procurement on Ph (08) 9175 8012 or email sfo@eastpilbara.wa.gov.au 
 
All questions with respect to the Specification must be asked via the public forum on the Tenderlink Portal. 
 
Canvassing of Councillors and Staff will disqualify the Tender submission.  The lowest or any Tender not necessarily accepted.
 
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Request for Tender – RFT 13-2020/21 – Supply of Hire Road Construction Plant with Operators (Separable Parts) – Remote Rural Works
  
The Shire of East Pilbara is seeking Tenders from registered and experienced Companies or Contractors to provide the Supply of Hired Road Construction Plant with Operators.

Documentation will be available from Wednesday, 21st April, 2021 from https://portal.tenderlink.com/eastpilbara 
 
The submission must be lodged in full by the Deadline being 10.00 am (WST) Thursday, 13th May, 2021. 
 
Submissions must be made via the Shire’s Tenderlink portal, submissions made by another method or after the deadline will not be accepted.
 
Should you have any questions on how to download the documentation or how to submit a response please contact Dawn Ronchi, Coordinator Procurement on Ph (08) 9175 8012 or email sfo@eastpilbara.wa.gov.au 
 
All questions with respect to the Specification must be asked via the public forum on the Tenderlink Portal. 
 
Canvassing of Councillors and Staff will disqualify the Tender submission.  The lowest or any Tender not necessarily accepted.

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Request for Tender – RFT 14-2020/21 – Provision of IT Managed Services
  
The Shire of East Pilbara is seeking Tenders from suitably qualified companies to remotely manage the Shire’s ICT Services for an initial three (3) year Contract. 

Documentation will be available from Wednesday, 21st April, 2021 from https://portal.tenderlink.com/eastpilbara 
 
The submission must be lodged in full by the Deadline being:
10.00 am (WST) Wednesday, 12th May, 2021. 
 
Submissions must be made via the Shire’s Tenderlink portal, submissions made by another method or after the deadline will not be accepted.
 
Should you have any questions on how to download the documentation or how to submit a response please contact Dawn Ronchi, Coordinator Procurement on Ph (08) 9175 8012 or email sfo@eastpilbara.wa.gov.au 
 
All questions with respect to the Specification must be asked via the public forum on the Tenderlink Portal. 
 
Canvassing of Councillors and Staff will disqualify the Tender submission.  The lowest or any Tender not necessarily accepted.


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CURRENT REQUESTS FOR QUOTATION
 
 
 There are no current Requests for Quotation
 

 

TENDER REGISTERS
 
Please see below for the Shire's Tender Registers by Financial Year

2020/21 fin year
2019/20 fin year
2018/19 fin year
2017/18 fin year
2016/17 fin year
2015/16 fin year
2014/15 fin year


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REGIONAL PRICE PREFERENCE POLICY & PROCUREMENT POLICY

Please click here to view the Shire's adopted Regional Price Preference Policy (item 3.13) and also the Procurement Policy (item 3.14)


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Frequently Asked Questions - ProcuremenT

1. Will my quote or tender be accepted if it is past the closing deadline?
To be fair to all tenderers, submissions that do not arrive by the deadline, cannot be accepted.

2. Can I just email my quote or tender in instead of using the Tenderlink portal?
The request document will specify how your submission has to be submitted.  Any submissions received in a method outside of what is in the document cannot be accepted.  

3. How do I register for Tenderlink?
Click here for the Shire’s Tenderlink portal home page.  When on the Tenderlink home page click on the   registration menu towards the top of the website to register.
Registration is free of charge, as is downloading any quote or tender documentation, and submitting your  response.

4. I am having trouble using Tenderlink, who do I contact?
For technical issues ring Tenderlink on 1800 233 533 or email them at support@tenderlink.com
If you need assistance in accessing tender documentation contact the Shire’s Coordinator Procurement on 08 9175 8000 or by email sfo@eastpilbara.wa.gov.au

5. Can I find out who made a Tender submission and how much the awarded Contract was?
Details are available in the Council Minutes which are available from the Shire’s website – please click         here, please note that only lump sum pricing will be made public, hourly rates will remain confidential.  You can also view the details from the Tender Register details listed above. 
 
6. If my Tender submission is unsuccessful will I be contacted?
The Shire will forward a letter to all unsuccessful Tenders.  The letter will contain details of the                successful Tenderer.  

7. If my Tender submission is unsuccessful can I speak to someone?
If you are unsuccessful you will be offered the opportunity to receive feedback on your submission.

8. Once the tender closes, how long will it be until a decision is made?
The Tender evaluation and award process will generally take between 3-6 weeks, however this can be a longer duration for the more complex tendered projects.  Tenders are awarded following approval by Council, unless the CEO has previously been given delegated authority to award the Tender prior to the next Council meeting.

9. I am interested in quoting on work that is less than the Tender threshold, how do I register my           interest?
Please send an email to ccl@eastpilbara.wa.gov.au, including any industry specific Certifications, details on the goods/services your business supplies, provide details about your company (i.e number of employees, years in operation, business locations etc), your current Certificates of Currency for insurance, and we can forward your interest to the relevant Directorate within the Shire.